Auto Parts Inventory
Management Software

Parts. Managed.

Track parts on auto repair shops’ orders within one of three states:

1. Not on premises, not on the way
2. On the way
3. On premises

Stocked parts (kept in inventory) sort into one of three states:

1. Below stock, not on the way
2. On the way
3. Stocked at proper level

Shop-Ware’s auto repair inventory management software tracks each of these states automatically. This happens for every single part, on every single repair order. Even better, use color codes to easily batch each state to make sense out of the the puzzle.

Status on each repair order tracked by auto repair inventory software

Check the order status for parts to see what’s missing for each repair then order directly within your auto repair inventory management software. Never overlook a part again when you place a purchase order. Parts statuses update in real time as changes occur on each repair order.

You can see the part status across all repair orders in the shop or within your assigned group. Next, respond quickly when needed and rest easy on everything else. Now, you’ll know when to dispatch jobs as ready to start, which need parts and which ones need immediate attention.

• Scan your full inventory to identify gaps without doing manual checks
• Place a purchased order directly by vendor
• Sort your inventory by location if you have multiple shops
• Do an audit any time to stay on top of your supplies
• Never get caught by surprise by stocking quantities based on recent turnover
• Look up any part by purchase history
• Track every single repair order if a warranty or quality control issue arises

Stocked parts and inventory control

When your techs run short on parts at your repair shop, they cannot work productively then your service advisors have to tell customers they will have to wait longer for a repair. Meanwhile, your auto parts inventory keeps changing with every job, so it’s hard for them to keep pace with what’s available.

Instead, get auto parts inventory management software that updates your data based on turnover, age and versatility. Now, you can order more parts for your repair shop before you run out. Cloud-based automotive inventory management software delivers accurate inventory and reduces the odds of running out of the parts you need most.

Easily view the status of stocked parts across your inventory to easily recognize what’s missing then order directly by vendor. You’ll never run out again after you think you’ve covered everything you need in a purchase order. Organize your inventory by location to perform audits at any time. No more Saturdays or overtime after hours at any of your auto repair shops.

See how many parts you have based on recent turnover then compare to your purchase history. That way, you can follow numbers back to every single repair order for warranty or quality control. Export your entire inventory at any time to sort and analyze the details via Shop-Ware’s interface.

When parts statuses update live in real time, staff can respond quickly when needed and rest easy as parts flow into the repair shop as required. At that point, they can dispatch jobs based on which are ‘ready to start,’ which need parts, and which need immediate attention.

Cores created by auto repair inventory software

Shop-Ware will create and track cores for all of your parts automatically when you order from an e-commerce partner. Just as with individual parts, your cores are a quick search away, and returning and tracking returns is finally made simple.

You can view and track your cores and their returns – all without printing any paper or managing files. Use a automated eCommerce or a manual process, depending on how the data was initially created.

Sometimes you order a part from a supplier and they surprise you by telling you there is a CORE but the part shows up with a slip that doesn’t match the purchase order you created.

We make it easy to fix this problem with two possible approaches: one for a small order and one for a larger order. Either way, our system will save you from a lot of work as you clear it up quickly.

eCommerce integrated with inventory management software

Building estimates can eat up far too much time for repair shop staff. That’s why Shop-Ware supports online vendor purchasing across these integrators: PartsTech, WHI NexPart, MyPlace4Parts, Parts Authority and directly to WorldPac on SpeedDIAL.

It also houses an inclusive Native Parts Catalog. Shop-Ware pushes out vehicle data as well as parts details every time so you don’t have to look them up repeatedly. We take you straight to the part in the catalog that you need so you can build accurate quotes in seconds instead of minutes.

• Verify aftermarket parts fitment before the part arrives
• Check multiple vendors live to see costs and availability for them all in one place
• Filter your shopping list by cost, brand and availability
• Set a price based on your inventory and your Parts GP Optimizer® settings
• Build quotes using catalogs for the aftermarket and OE
• Add price-accurate quotes directly into the repair order
• Order parts orders from the repair order with a single click
• Skip the step of punching out to separate eCommerce sites since it’s all here!

Punch out to integrators from repair orders or the inventory page. Return quotes to add and update parts in either place. You can also create purchase orders and update parts status automatically.

Setup is as simple as entering your account credentials so you can get started immediately. Even better, you can easily add new vendors to your repair shop’s listings at any time.

Parts Gross Profit Optimizer®

As an industry-first tool, the Parts GP Optimizer automatically seeks and nails down your parts gross profit. It uses powerful automotive software to replace the manual “parts matrix” approach to finding profit.

The Optimizer engages cloud-based computing to collect and review an unlimited amount of inventory and sales data. By going beyond your local server capacity, it works for every size of auto repair shop network.

With advanced statistics and AI principles, it creates a custom, “optimized” markup curve based on your shop’s actual parts sales. Finally, it flexes the curve automatically as your parts sales mix naturally changes.

Once you set the Optimizer to reach your desired parts GP percentage, it hits your targeted pricing every month without any extra calculations or forethought from you or your staff. You just sit back and enjoy as you continually hit your profit goal every 30 days.

Get past your parts ordering headaches when you turn to the shop management system with auto parts inventory management software that resolves these problems. Why struggle when you could use technology to thrive rather than struggle?